Special Event Permit Special Event Permit Name of Submitter(Required)Email of Submitter(Required) Phone of Submitter(Required)Address of Submitter(Required)Event Title(Required)Event Location(s)(Required)Sponsor(s)(Required)Event Start Date(Required) MM slash DD slash YYYY Event End Date(Required) MM slash DD slash YYYY Start Time(Required) Hours : Minutes AM PM AM/PM Start Time(Required) Hours : Minutes AM PM AM/PM Expected Attendance(Required)Audience Makeup(Required)ResidentsNon-residentsBothInclement/Severe Weather Plan(Required)Medical Support Plan(Required)Event Contact Name(Required)Event Contact Mobile Phone(Required)Event Contact Home PhoneEvent Contact Email(Required) Event Itinerary - Date, Time, Location, Activity(Required)Will Common Property Be Used?(Required)- Select -YesNoHas a request been submitted to TLA to reserve common property?(Required)- Select -YesNoDoes the request cover any needed set-up days prior to the event?(Required)- Select -YesNoAgree to Hold HarmlessHold Harmless and Indemnity In consideration for THE LANDINGS ASSOCIATION, INC. entering into this Agreement, you shall indemnify THE LANDINGS ASSOCIATION, INC., its directors, officers, employees, and agents, against any expense, loss, cost, claim, demand, suit, judgment, including claims for personal injury and wrongful death, and including defense costs and attorney’s fees, together with any environmental fines and/or penalties that are paid, suffered or incurred as a result of any negligence or actions by you, your agents, servants, employees, contractors, subcontractors, visitors or licensees, or as a result of your use or occupancy of THE LANDINGS ASSOCIATION, INC.’S property, or the carelessness, negligence, or improper conduct of you, your agents, servants, employees, contractors, subcontractors, visitors or licensees, which causes any loss, cost, claim, demand, suit, judgment or liability incurred by THE LANDINGS ASSOCIATION, INC. I agree to the above.Have you attached a site diagram for TLA approval?(Required)- Select -YesNoSite DiagramAccepted file types: jpg, jpeg, gif, png, pdf, Max. file size: 10 MB. Will any non-residents require gate access?(Required)- Select -YesNoWill there be media coverage for this event?(Required)- Select -YesNoWill the general public be invited to attend the event?(Required)- Select -YesNoIf the event is open to the public, explain how it will benefit the Landings community:Name of Group, Total Number, Type of Vehicle (Car, Van, Bus, etc.)Guest Passes – Fewer than five guests; must be submitted online or called into the Main Gate at least 24 hours in advance. Hang Tags – For more than five guests, a list of authorized attendees, in alphabetical order, must be submitted to the Security Director at least two working days in advance of the event. Hang Tags will be issued for one day ONLY unless other arrangements have been made with the Security Director. Handheld Barcodes – Are issued at the sole discretion of the Security Director and require at least two working days notice. Will you need to park on Common Property?(Required)- Select -YesNoHow many guest vehicles are expected?Where would you like guest vehicles to park?Where will overflow parking be located?Do you have personnel to assist in parking vehicles/golf carts?(Required)- Select -YesNoWill you need any support from TLA Security?(Required)- Select -YesNoHow many Security Officers will you need?How many off-duty Savannah-Chatham Metro Police Officers will you need?Where will the officers be located, and what would you like them to do?Will you need any support from TLA Public Works?(Required)- Select -YesNoEvent Equipment and Services Request FormHave you completed the above Event Equipment & Services Request form?(Required)- Select -YesNo
